Archival Practice: discussing real-world applications of archival theories and practices in the modern archival repository


Online Submissions

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Author Guidelines

All submissions must be:

  • Original, unpublished works not under consideration for publication elsewhere.
  • Written in English.
  • Formatted and referenced using the most recent Chicago style endnotes.
  • Submitted as MS Word, RTF, or Acrobat PDF documents.
  • Free of author identification if the work is being submitted to a peer-reviewed section. Author identification should be removed from the text of the piece as well as from the document's Properties, which in Microsoft Word is found in the File menu.
  • Submitted through the Journal home page. To submit, you must first login or register as an Author with the Journal, then follow the link and steps to "Start a New Submission."

All submissions should be single-spaced, with margins of one inch on all sides. All URLs in the text are activated and ready to link (e.g. Number pages consecutively throughout the paper in the upper right corner.

In a separate file, authors should also supply a shortened version of the title suitable for the running head, not exceeding 50 character spaces as well as an abstract of no more than 100 words.


Submission Types

Research articles. Peer-reviewed.
3,000-7,000 words, including bibliography.
Research articles present and describe original research (broadly defined) on topics of current importance that impact modern archival practice. Manuscripts provide clear and complete methodology and may include all necessary figures, tables, and illustrations. See formatting guidelines below.

Case studies. Peer-reviewed.
2,000-5,000 words.
Case studies describe mature projects and programs that highlight innovative archival practices, partnerships, programs, spaces, etc., in any archival setting. Case studies should clearly describe the project or program and address the impact of the work.

Position pieces. Peer-reviewed.
2,000-5,000 words, including bibliography.
Position pieces are essays intended to inform readers of, or to stimulate discussion about, significant issues in current archival practice. Position pieces may be primary or secondary research and will provide complete references.

From the Field. Not peer-reviewed
300-1,000 words.
"From the Field" submissions allow archivists to share newly-developed policies, procedures, web resources, documentation, programming, or other tools which contribute to archival practice. The text of the submission will serve to provide context for the linked or attached resources that were developed, but this section is primarily intended to publicize resources, not provide case studies of processes or practices. Photographs, links to related files or media, or other visual supplements are highly encouraged.


Formatting Requirements

Authors are strongly encouraged to include relevant, hi-resolution images in their submissions. Image files should be:

  • 300 dpi or higher
  • Minimum of 600 x 800
  • JPEG, TIFF, or PSD format only
  • Submitted as separate files, not embedded in the manuscript files
  • Properly credited

Authors are strongly encouraged to include relevant hyperlinks throughout their manuscript, taking full advantage of the Journal's online format.

Video and audio.
Submissions that incorporate supplemental video or audio files are welcome, but the manuscript must provide a simple or embedded link to remotely-stored video or audio files. The journal does not currently host or stream media files locally.

Tables and Figures.
When submitting a manuscript, tables and figures should not be embedded in the text, but should be included as separate files. A brief, descriptive title should appear above each table or figure, which corresponds with a like-titled placeholder within the manuscript. Clear legends and footnotes should also appear beneath tables and figures.


Submission Preparation Checklist

As part of the submission process, authors are required to check off their submission's compliance with all of the following items, and submissions may be returned to authors that do not adhere to these guidelines.

  1. The submission has not been previously published, nor is it before another journal for consideration (or an explanation has been provided in Comments to the Editor).
  2. The submission file is in Microsoft Word or RTF format.
  3. Where available, URLs for the references have been provided and activated (e.g.
  4. The text is single-spaced; uses a 12-point font; and employs italics, rather than underlining (except with URL addresses).
  5. The text adheres to the stylistic and bibliographic requirements outlined in the Author Guidelines, which is found in About the Journal.
  6. Photographs, tables, or figures tables included as separate files and are note embedded in the text.
  7. If submitting to a peer-reviewed section of the journal, the instructions in Ensuring a Blind Review have been followed.

Copyright Notice

Authors who publish with this journal agree to the following terms:

    1. Authors retain copyright and grant the journal right of first publication with the work simultaneously licensed under a Creative Commons Attribution License that allows others to share the work with an acknowledgement of the work's authorship and initial publication in this journal.

    1. Authors are able to enter into separate, additional contractual arrangements for the non-exclusive distribution of the journal's published version of the work (e.g., post it to an institutional repository or publish it in a book), with an acknowledgement of its initial publication in this journal.

  1. Authors are permitted and encouraged to post their work online (e.g., in institutional repositories or on their website) prior to and during the submission process, as it can lead to productive exchanges, as well as earlier and greater citation of published work (See The Effect of Open Access).


Privacy Statement

The names and email addresses entered in this journal site will be used exclusively for the stated purposes of this journal and will not be made available for any other purpose or to any other party.